While it might be difficult at first to transition your office to paperless from paper-based, the benefits will make the switch worthwhile.
Yes, going paperless will help you to cut down on the waste of natural resources, but the environment isn’t where the benefits end. In fact, you’ll find that a paperless office can be good for your entire business in general!
Storage made easy
One of the chief benefits of a paperless office is that it makes storage easier. With a paper-based office, you’ll eventually find yourself with shelves or boxes filled with paper documents. You’ll not only have to sort through multiple documents to find what you want, but also have to find a place to store your growing collection of files.
However, a paperless office with a digital document management solution installed will help you to easily store your documents. All you’ll need to do is scan and electronically file them for easy retrieval. Furthermore, because these documents are scanned, you can easily send them electronically to the people who require them.
Keep the auditor happy
Depending on where you run your business, you may face stringent policies on records storage. If you have a paperless office equipped with a digital document management solution, you won’t have any problems with storing records. The solution, meanwhile, will seamlessly create the sort of audit trail that will ensure that you do not run afoul of the law governing record keeping.
With a paper-based office, it can be difficult or wasteful to securely store confidential documents. On the one hand, it can be difficult because of the effort required to keep paper records away from those who should not have access to them. On the other hand, it can be wasteful because you may have to dedicate an entire room, and secure it appropriately, to store documents.
However, a digital document management solution will house confidential files on secure servers. You can, furthermore, select who should have access to which files, which will make it easier to ensure that your confidential documents remain safe.
Pay now to save later
While there will be costs involved in implementing a paperless office, you might be surprised at how quickly you achieve a strong return on investment.For instance, going paperless will allow you to save time and money since you won’t need to have someone file away, keep track of, and retrieve paper files. Automating these functions will also allow your company to be more efficient the workers on the payroll, and photocopier/printing costs can be eliminated by adopting a digital document management solution.
Indeed, there are loads of benefits associated with moving your office into the paperless era. Doing so will be good for the environment and good for business.