5 Benefits of Hosting Your Projects on a Cloud

Written by Bruce McKnight on . Posted in S2D Blog

Growing organizations are now moving their projects to cloud hosting services to increase the flexibility and access their team achieves. But there are many misconceptions on the benefits that cloud hosting can provide to businesses, so within this latest post, our experts will provide a comprehensive overview on five benefits of hosting projects on the cloud!

Cloud Hosting Service

1. Cloud Hosting Means Increased Project Flexibility

Company leaders are always focused on the bottom line. How much money will this project bring and what are our current costs? Cloud hosting means project stakeholders achieve direct access to the required data. A cloud server can be ready in minutes, which means that companies can speed up the time it takes to initiate and complete their projects.

2. Complete and Instant Scalable Performance

As opposed to traditional server systems, cloud hosting systems don’t have a single point of failure. This means they can be added to, or taken away from, at any time during a working project. It’s a type of working scalability that empowers business leaders to take decisive action without having to hire additional IT teams to build and remove the hosting infrastructure.

3. Effective Allocation of Resources

Cloud-based servers can help increase the productivity of staff within working projects by insulating them against potential downtime that is affecting other parts of the company. When working with a traditional server, any loss of power would result in downtime for the entire organization. Using a cloud server, companies become insulated against downtime issues impacting each of their in-house resources, thereby allowing them to retain focus on project goals and enhance team productivity.

4. Lower IT Expenses

Cloud servers are significantly less expensive to run than traditional servers. Cloud computing helps to eliminate the capital expenditures involved with developing and maintaining the server infrastructure and allows companies to save on licensing fees and other costs. It’s the ideal option for the small firm looking to increase flexibility while minimizing expenditures.

5. Secure Recovery Processes

Cloud hosting providers offer companies simplified backup and recovery options for their data. Rather than having to recover data from an in-house server, companies can now turn to a data recovery specialist offering an always-available recovery option that can ensure systems are back online in mere minutes.

To streamline project success, companies across the global marketplace are now turning to cloud hosting systems for reliability, security, and continual productivity. To learn more, contact our experts directly!

3 Things Startups Should Consider About Data Recovery

Written by Bruce McKnight on . Posted in S2D Blog

For growing organizations, the data recovery process used to be a matter of simply running data recovery software on their single disk drive. But now with the availability of a broad range of data storage systems, in addition to the increase in data stored by the average small company, it’s become important for organizations to commit more resources to their data recovery processes.

Data Recovery

We’re examining three things that all startups should consider when evaluating their data recovery systems.

A Credible Data Storage Provider is required

Without a credible data storage provider, companies may be unable to recover their data, leading to significant loss of important in-house information. As within any industry, there are reliable and unreliable companies.

It’s important that the vendor companies choose as their data storage provider offers a comprehensive disaster recovery system that includes: data encryption, to protect in-fight data; a complete secondary copy of all data to help prevent data corruption, as well as backup and replication capabilities to ensure an up-to-date copy of the data is always available.

Business Continuity/Disaster Recovery IOPS

The input/output per second (IOPS) of a company’s disaster recovery process is one of the factors that will determine the speed of working processes in a data loss event. The higher the IOPS number on a storage system, the greater the speed of recovery. To make the right choice for their organization, it’s important that startups consider the latency of the system, as well as their current budget. Market experts can help locate suitable systems for each individual organization.

Do You Require File Storage or Block Storage?

To achieve optimal data recovery, firms require a dynamic data storage system for their important data. There are two main types of data storage for startups to consider: file storage and block storage, and deciding between the two can be an important step in achieving full data recovery flexibility.

The main benefit of file storage systems is that the data is stored using existing network connections. This means it’s very easy for someone within the company to send data to the storage device. The main drawback, however, is that file storage systems can slow down data networks as employees across the company transfer files.

Block storage options offer a less cumbersome method of data storage. Block storage options use a fiber network to transport data to a storage facility. This type of storage infrastructure can be quite expensive, thereby preventing startups from considering block storage initially. However, they may begin with file storage systems and then move to block storage as their firms and data demands grow.

By working with data storage and recovery experts and researching the latest industry guidelines, startups can build the ideal data architecture for their growing organization. To learn more, contact our team today.

Best Practices to Create a Backup Strategy for Your Business

Written by Bruce McKnight on . Posted in S2D Blog

It’s vitally important that your organization keeps all critical data backed up. The smallest, most insignificant human error or unforeseen event could potentially lead to a catastrophic loss of data. Incidents such as:

  • Virus infection due to poor protection;
  • Loss of physical storage devices;
  • Destruction of property;
  • Data corruption;
  • Deterioration of storage media,

Backup Strategy For Business

Could all have serious financial ramifications for your company. These are the things you need to think about whilst working on your backup strategy:

Are your staff all on the same page?

Before implementing any type of strategy, hold a staff meeting. In big companies, it’s easy for even the most essential data to have slipped through the cracks, with only a handful of people knowing how to access it. Make sure everyone knows how sensitive data is handled within the company, and double-check that no staff members are using generic passwords.

Follow the 3-2-1 rule

The 3-2-1 rule is: always make three copies of your data, store them on two different types of media, and keep one copy offsite at all times. You should be storing on two types of media because if one device becomes prone to viruses, deterioration, or other common factors, it’s likely the other one will be too.

You should be storing one offsite in case a robbery or fire puts every other device out of action. This is where cloud services become essential parts of every business.

Look into cloud storage

Cloud storage can be a lot cheaper and easier than making physical backups. And you don’t have to fear hackers getting into your data, either – many cloud storage providers have extraordinarily high grade encryption installed to prevent any loss of privacy.

Don’t rely on physical, offline media

DVDs, USB backups, and other forms of physical media can seem convenient, but they have some of the highest levels of human error possibilities in any form of storage. Water damage, physical trauma and even simply misplacing them are all dangers that can leave you at risk of losing your valuable content. While you may want to keep non-confidential documents on USBs for ease, this shouldn’t be considered a backup tactic.

Test your strategy as often as possible

Don’t wait for a disaster to actually take place before you realise there are flaws in the system. A hard drive could have failed, or simple human error could have put paid to all your hard work. Get all your staff together and rehearse possible data-loss scenarios to ensure everything is running smoothly.

If you’re looking to integrate a strong strategy within your company, contact our team today to see how we can help.

Benefits of Cloud Backup and Disaster Recovery Services

Written by Bruce McKnight on . Posted in S2D Blog

Lost data can potentially spell disaster for a company. That’s why it’s important to look into our cloud-based disaster recovery solution – the benefits far outweigh any cost involved, and it could save your company a lot of money in the long run.

Cloud Backup

What are the risks of traditional backup devices?

Storage devices such as flash drives can easily be lost or damaged. No matter how much money your company shells out for high-quality backup devices, anything from a power outage to an earthquake could result in a mass loss of data – and possible financial disaster. Even simple human error could result in important files being lost, but the use of cloud backup can reduce that risk considerably.

Vitally, cloud backup solutions such as Stage2Data also offer greater encryption measures to reduce the risk of a security breach.

How safe is my data in the Cloud?

High-profile cases in the media have lead people to fear that their data backed up on the Cloud is not safe. In truth, it is usually weak passwords implemented by the user that lead to hackers finding personal data. A good company should brief all staff about the importance of choosing a strong password, and if possible change them all every week or even every day.

However, a good Cloud solution provider will make your data completely hacker-proof. All Stage2Data backups have military grade encryption installed to ensure no-one gets in, so even your most sensitive documents can be safely stored and shared with those necessary without worry.

What happens in the case of a disaster?

Stage2Data Remote Disaster Recovery takes care of everything. We use your company’s existing infrastructure to recreate your server in the cloud. If a disaster takes place, simply call Stage2Data to arrange a recreation of the system. Your data will remain intact whilst our DR experts work with you to resolve the problem.

This service is very easy to install, and very user-friendly.

Can my company afford Cloud services?

When you’re going with a reputable company, the investment is always worth the cost.

Cloud storage can actually reduce your company’s outgoings considerably. The maintenance costs associated with data storage will go down, as will your bandwidth costs. Stage2Data completes all backups overnight, so during business hours your bandwidth won’t be affected, and you pay only for the data that you need protected.

Cloud storage can also help your company reduce its carbon footprint – using the cloud for data storage is much more environmentally friendly than using computers and physical storage devices. Ultimately, it could save your company money on energy bills too.

If you’re looking to add safety to your document storage, talk to our team today!

Benefits Of Having a Paperless Office

Written by Bruce McKnight on . Posted in S2D Blog

While it might be difficult at first to transition your office to paperless from paper-based, the benefits will make the switch worthwhile.

Paperless Office Benefits

Yes, going paperless will help you to cut down on the waste of natural resources, but the environment isn’t where the benefits end. In fact, you’ll find that a paperless office can be good for your entire business in general!

Storage made easy

One of the chief benefits of a paperless office is that it makes storage easier. With a paper-based office, you’ll eventually find yourself with shelves or boxes filled with paper documents. You’ll not only have to sort through multiple documents to find what you want, but also have to find a place to store your growing collection of files.

However, a paperless office with a digital document management solution installed will help you to easily store your documents. All you’ll need to do is scan and electronically file them for easy retrieval. Furthermore, because these documents are scanned, you can easily send them electronically to the people who require them.

Keep the auditor happy

Depending on where you run your business, you may face stringent policies on records storage. If you have a paperless office equipped with a digital document management solution, you won’t have any problems with storing records. The solution, meanwhile, will seamlessly create the sort of audit trail that will ensure that you do not run afoul of the law governing record keeping.

Restrict access

With a paper-based office, it can be difficult or wasteful to securely store confidential documents. On the one hand, it can be difficult because of the effort required to keep paper records away from those who should not have access to them. On the other hand, it can be wasteful because you may have to dedicate an entire room, and secure it appropriately, to store documents.

However, a digital document management solution will house confidential files on secure servers. You can, furthermore, select who should have access to which files, which will make it easier to ensure that your confidential documents remain safe.

Pay now to save later

While there will be costs involved in implementing a paperless office, you might be surprised at how quickly you achieve a strong return on investment.

For instance, going paperless will allow you to save time and money since you won’t need to have someone file away, keep track of, and retrieve paper files. Automating these functions will also allow your company to be more efficient the workers on the payroll, and photocopier/printing costs can be eliminated by adopting a digital document management solution.

Indeed, there are loads of benefits associated with moving your office into the paperless era. Doing so will be good for the environment and good for business.